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Programme Administrator

Job title: Programme Administrator

Salary: £27,000-£29,000 per annum (pro rata for part-time)

FTE: Part-time 0.8FTE (working 30 hours per week)

Duration of Contract: Fixed term for 12 months from start of contract; potential for extension, subject to ongoing funding

Location: Hybrid with occasional access to Central London

University Alliance (UA) is looking for a dynamic Programme Administrator to support the day-to-day delivery of the Doctoral Training Alliance (DTA) training programme for doctoral researchers and supervisors across a national network of UK universities. The Programme Administrator will work closely with all members of the UA DTA Team, as well as Leads from partner universities, to ensure that a successful and effective programme is supported in its delivery and monitoring to the relevant UK and EU standards.

This is an ideal opportunity for someone who is highly organised with great attention to detail. This role would suit someone who is looking to develop and/or utilise their administrative, communication and monitoring and evaluation skills within a supportive and exciting team environment.

This is an exciting chance to work in the sector across a range of areas, interacting with colleagues and stakeholders at all levels, and contributing to the wider work of an effective influencing organisation.

Key responsibilities

The role will be responsible for supporting core administrative tasks that contribute to the effective running of the DTA programmes to include such areas as:

  • Monitoring, evaluation and reporting across the DTA community
  • Communication and dissemination activities
  • Event and training workshop administration
  • Financial administration
  • Governance support
  • Project work as required

About you

You will be a self-starter, able to independently manage and direct your work plan; be comfortable working remotely and willing to travel for in-person activities as required; have excellent administration skills with a high level of Microsoft Excel proficiency and a meticulous attention to detail is essential. Demonstrable capabilities of data collection, social media awareness and document design, would be advantageous.

Full job description: Programme Administrator

Job application guidance is available here

Benefits include.

  • 25 days holiday plus bank holidays and office closure dates between Christmas and New Year (pro-rata for part-time), increasing with length of service.
  • Pension Scheme with 9% employer contribution.
  • Annual health and wellbeing fund.
  • Flexible working.
  • Training & development opportunities.


University Alliance operates an agile working model where staff have the option to work the majority of the week remotely with access to a ‘touchdown’ space on one of the campuses of our member universities (Coventry University’s London campus) for times when physical presence is required or preferred for performing job roles. This is subject to change depending on government guidelines relating to the pandemic.

The *touchdown space is a modern, secure, bright, roomy shared space predominantly for the use of Coventry University’s student alumni and enterprise students. The space is not a traditional office space, it operates a clear desk space with Wi-Fi and access to printing facilities and its primary use is for collaborative working with colleagues across the organisation. We also have access to a room booking system for meetings and tea and coffee making facilities. Travel to University Alliance Central London touchdown space (office) is at the employee’s own expense.

Closing date: 11.59pm 27 August 2023

How to apply

To apply, please review the job description and apply via an email with the subject line: Programme Administrator to

  • An up-to-date CV of no more than two sides of A4.
  • A cover letter of no more than two sides of A4 addressing why you are interested in working for University Alliance and how your knowledge, skills and experience meets the requirements of the role.

Please also mention where you saw the job advertised.

Closing date: 11.59pm 27 August 2023

Interview date: Interviews via MS Teams

First interview: w/c 4 September 2023

Follow up interview: 8 September 2023

Please submit your application as soon as possible to avoid disappointment as we reserve the right to close vacancy prior to the published closing date. If you have not heard from us within 28 days of the closing date, please consider that you have not been successful at shortlisting stage.

Right to work in the UK

If you are successful in your application, you will be required to demonstrate your right to work in the UK. The latest information about your right to work in the UK is available on the UK government website here

University Alliance is unable to sponsor candidates.

Job application guidance is available here